Chat · Email · AI · One system
The operating system for how your team works.
Annex Orbis is team chat, email, and an AI improvement engine in one place. Your team's conversations and your processes are watched by an AI that helps the system get better — week after week, not by accident.
Built on the principles of W. Edwards Deming.
Your team's work lives in five different tools.
The conversation is in chat. The decision is in email. The process is in a wiki nobody reads. The follow-up is nowhere.
"Wait — was that decided in Slack or email?"
Now everyone has to scroll through both to find out.
"We talked about this in standup three weeks ago."
The conversation happened. The action item didn't.
"Why do we do it this way?"
Because we always have. The reason is lost to time.
How it works
One system. Three layers. Always working together.
Annex Orbis isn't three tools bolted together. It's one system where chat, email, and AI share the same identity, the same archive, and the same memory of how your team actually works.
One place for the conversation
Channels and DMs for the live conversation. Email for the formal record. Same identity, same address book, same archive. The thread that started in chat and continued over email is one thread, not two — and your AI sees it that way.
- Channels and direct messages for real-time team comms
- Email infrastructure on your own domain, end-to-end
- Unified archive — search across chat and email at once
- One identity, one address book, one source of truth
An AI that pays attention to the work
A quiet observer that reads everything your team says — chat, email, threads, decisions — and extracts what matters. Commitments, deadlines, owners, blockers. It's not a chatbot. You don't talk to it. It just watches the work and makes sure nothing important gets dropped.
- Extracts commitments and decisions from every conversation
- Tracks deadlines and pings owners before things fall through
- Surfaces stalled threads and unanswered escalations
- Routes the right context to the right person automatically
Continuous improvement, built in
The reason any of this exists. Annex Orbis watches your team's work over time, finds the recurring patterns of failure, and helps you fix the system — not the people. New SOPs when behavior diverges from policy. Process metrics inspired by Deming's PDCA. The org gets better every week, on purpose.
- Identifies recurring failures as systemic patterns
- Suggests new SOPs when reality diverges from policy
- Measures the system, not the individuals
- Weekly improvement reports — Plan, Do, Check, Act
Why now
Toyota figured out continuous improvement in 1950.
We finally have the tools to apply it to teams.
W. Edwards Deming taught Japanese manufacturers a discipline of continuous, systematic improvement. His ideas built the most efficient companies in history. They never made the jump to office work because the work was invisible — there was no assembly line to measure, no defect rate to track, no PDCA cycle to close.
That changed when language models got good enough to read unstructured conversation and recognize what's happening inside it. The work is no longer invisible. Annex Orbis is what happens when you point that capability at every conversation, every commitment, and every process inside an organization — with Deming's principles as the design brief.
The 14 Points. PDCA. Drive out fear. Improve the system, not the worker. Constancy of purpose. We took it seriously.
Built in public
The system is being built in stages.
We're shipping the foundation first, the AI on top, and the improvement loop last. Sign up now and you're a founding partner — you'll see every layer ship in real time.
The foundation — live today
- ✓Email infrastructure on your own domain
- ✓Custom domains, MX/SPF/DKIM/DMARC
- ✓REST API + SMTP for sending and receiving
- ✓Full web client (inbox, threads, attachments)
- ✓Mobile apps for iOS and Android
- ✓Workspaces, team accounts, member roles
- ✓Three encryption tiers including end-to-end
- ✓Team response-time analytics
The full system — shipping in stages
- ○Real-time team chat (channels, DMs, threads)
- ○Unified search across chat and email
- ○AI commitment extraction from every conversation
- ○Owner tracking and follow-through reminders
- ○Stalled-thread detection and routing
- ○SOP discovery and drift alerts
- ○Weekly continuous-improvement reports
- ○Self-hosted AI option
Frequently asked
What's actually working today?
The communication foundation: email infrastructure on your own domain, three encryption tiers, REST API and SMTP, full web client, mobile apps, workspaces, and team analytics. The chat layer and the AI improvement engine are being built in stages — we'll be loud about it as each piece ships.
How is Annex Orbis different from Slack + Gmail + an AI plugin?
Three tools bolted together don't see each other. The thread that started in Slack and continued over email is two disconnected silos to your AI assistant. Annex Orbis is one system where chat, email, and the AI share the same identity, the same archive, and the same memory — so the AI can see the whole conversation and the whole pattern of how your team works, not just one slice of it.
What does the AI actually do? Is it a chatbot?
No. There's nothing to talk to. The AI is a quiet observer that watches your team's work over time, finds the recurring patterns that cause problems, and suggests improvements to the system — new SOPs, missing follow-ups, drift from how you said things would work. Inspired by W. Edwards Deming: improve the system, not the worker.
Why Deming? Isn't continuous improvement a manufacturing thing?
It was. Deming's ideas — PDCA cycles, common-cause vs special-cause variation, improving the system rather than blaming people — built the world's most efficient companies. They were never applied to knowledge work because knowledge work was invisible. Modern AI makes the work measurable for the first time, which means Deming's framework finally applies to teams that don't make cars.
What does it cost?
Pricing isn't published yet because we're still shaping the roadmap with early partners. If you sign up now, you get founding-customer terms when we set them.
Be a founding partner.
Sign up now, use the foundation today, and watch the rest of the system ship around you. Your team won't work the same way after.